Staff Rota System

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Staff Rota System

Auto Populate
Time - Off Tracker
Accounts & Payroll
Automated Invoices
General Settings
User Management
Export PDF
📊 Reporting
View Rota
January
February
March
April
May
June
July
August
September
October
November
December

January

Week Sunday Monday Tuesday Wednesday Thursday Friday Saturday

February

Week Sunday Monday Tuesday Wednesday Thursday Friday Saturday

March

Week Sunday Monday Tuesday Wednesday Thursday Friday Saturday

April

Week Sunday Monday Tuesday Wednesday Thursday Friday Saturday

May

Week Sunday Monday Tuesday Wednesday Thursday Friday Saturday

June

Week Sunday Monday Tuesday Wednesday Thursday Friday Saturday

July

Week Sunday Monday Tuesday Wednesday Thursday Friday Saturday

August

Week Sunday Monday Tuesday Wednesday Thursday Friday Saturday

September

Week Sunday Monday Tuesday Wednesday Thursday Friday Saturday

October

Week Sunday Monday Tuesday Wednesday Thursday Friday Saturday

November

Week Sunday Monday Tuesday Wednesday Thursday Friday Saturday

December

Week Sunday Monday Tuesday Wednesday Thursday Friday Saturday

Auto Populate Shifts

Annual Leave Remaining

Employees

Automated Invoices

Configure and push invoices to Xero for each client company. Each company has its own invoicing settings.

General Settings

Manage Companies

Manage Employees

Standard Shifts

Manage the standard time-based shifts available in the editor. Leave, Sick, and Custom remain fixed.

Rota Display Settings

One-Time Shift Date Migration

This tool will fix the calendar alignment issue by moving all shifts forward by one day.

⚠️ This should only be run ONCE. A backup will be created before migration.

📊 Google Sheets Authorization

The Flexzo Medical weekly report pulls submission figures from a third-party Google Spreadsheet via OAuth2 (the sheet belongs to Flexzo — we cannot share it with the service account).

If submissions data stops appearing in the Flexzo Medical report, click the button below and sign in as derek@cion-bpo.com to re-authorize access.

Checking status...

🔗 Xero Accounting Integration

Connect to Xero to push invoices directly from the Total Hours / Invoice section. Create a Xero app at developer.xero.com with redirect URI shown below.

Redirect URI (paste into Xero app):
https://europe-west1-simple-rota-8d70b.cloudfunctions.net/xeroAuthCallback
Not configured

🔒 Backup & Restore

Backups are saved automatically to Firebase Cloud Storage every 6 hours (up to 40 snapshots retained). You can also create a manual backup at any time, or restore the rota to any previous snapshot.

Click "Refresh List" to load available backups.

Danger Zone

This will permanently delete ALL shift data, employees, and settings. This action cannot be undone.

User Management

Manage the allowlist and user roles. Only administrators can see and modify this section.

Allowlist

Export Rota to PDF

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